Your outsourced HR department, across four areas.

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We run your entire payroll as your outsourced HR department: the monthly payroll run, social insurance, withholding tax and all year-end filings. Built for Swiss companies that want payroll done right and on time without building in-house payroll expertise.

What is included

• A monthly payroll run with a pay stub for every employee and a payment file ready for your online banking
• Social insurance contributions: AHV, IV, EO, unemployment insurance, occupational pension (BVG) and accident insurance (UVG)
• Withholding tax: monthly calculation and filing with the responsible canton
• Child and family allowances, plus every change for new hires, departures and pay adjustments
• Year-end filings: annual salary statements, the annual AHV statement, withholding tax and accident insurance returns
• Electronic filing through Swissdec ELM once we have confirmed that your payroll software is certified

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Your HR administration in experienced hands. We handle day-to-day HR for your company, from employment contracts and reference letters to onboarding and offboarding. You keep the decisions; we take the paperwork off your plate.

What is included

• Employment contracts, amendments and termination letters, drafted properly and kept up to date
• Employment reference letters and interim references, written fairly and with care
• Onboarding and offboarding, including the required filings and new-hire paperwork
• Employee records kept current, with absences and vacation tracked
• Quick answers for managers and employees on procedures, deadlines, status and paperwork, by phone or email. Advice on a specific case comes from our HR Business Partner.

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Some people questions need more than admin work: what's right in this case, how do we proceed, how do we say it? Our HR Business Partner assesses, recommends and supports. You make the call.

What is included

• Assessing personnel cases and recommending next steps: warnings, terminations including notice and protection periods, probation, illness and accidents including continued pay and return to work, pregnancy and maternity leave, working hours, overtime and vacation, non-compete clauses
• Preparing for and supporting termination, warning, return-to-work and conflict conversations, on your side as the employer, on site or online
• Drafting new or non-standard documents: contract clauses beyond your template (such as bonuses, non-competes or remote work), separation agreements, policies and work rules, sensitive letters
• Advising managers on performance or conduct issues, team conflicts, difficult conversations and communication with employees
• Developing HR policies: pay reviews (budget, criteria, pay bands, communication), working-time and vacation rules, collective agreement obligations, onboarding and offboarding processes, performance reviews
• Supporting change, including reorganizations, new roles and layoffs with consultation procedures, up to your decision, with a time estimate up front

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A managed HR system of your own, on a server dedicated to your company in Switzerland or the EU. We set it up once the contract is signed and run it for you. Payroll can be booked separately.

What is included

• Your own server, in Switzerland or the EU
• A web app your team uses in the browser
• Setup, maintenance, backups and updates by clever hr
• Three-month minimum term, then cancel monthly

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We help Swiss companies choose and implement payroll and HR software, from needs analysis and market comparison to data migration, setup and training. Before any electronic Swissdec filing, we confirm that the version you use is certified.

What is included

• A full inventory of your pay types, allowances, expense rules and work schedules as the basis for the selection
• A review of interfaces to accounting, time tracking and online banking, and of your reporting needs
• A comparison of suitable systems, each checked for Swissdec certification, with a clear recommendation and the annual cost
• Verified migration of employee data, payroll accounts and year-to-date figures, reconciled with your current system
• Setup of pay types, social insurance, withholding tax rates and electronic reporting to the compensation fund and canton
• Training on your own data and a short guide to the monthly payroll run

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Applicant management, job postings, direct sourcing and selection, in your systems and billed by the hour.

What is included

• Applicant management in your systems: intake, documentation and next steps in your ATS, on your careers page and in your accounts
• Direct sourcing: outreach through your own channels, such as your careers page, talent pool and employer brand
• Peak recruiting: extra recruiters for busy periods, led by clever hr and working to your requirements
• Interviews and selection: scheduling, interviews and a clear, documented assessment

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A licensed Swiss staffing company employs your people for you, so you can get started within days. We point you to licensed partners and review the license and contract with you.

clever hr is not itself an employer of record and does not lease staff.

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Interim HR keeps things running when your HR lead is out or the role is open. We take over day-to-day HR, keep it moving and hand it back cleanly once your permanent solution is in place.

What is included

• Day-to-day HR: payroll preparation, new hires and departures, employment contracts, reference letters and correspondence with employees, authorities and insurers
• Recruiting support as needed: job postings, screening, interview coordination and onboarding
• Day-to-day employment law and administrative questions while we cover your HR role, coordinated with your legal counsel where needed. For one-off questions alongside your own HR team, there's our HR Business Partner.
• Building or cleaning up HR processes, templates and files so the handover is clear and traceable
• One dedicated contact for your management team and employees for the entire assignment
• Structured documentation and a handover to your internal successor or new hire

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Outplacement is employer-funded support that helps people leaving your company find their next job. For companies that want to part ways fairly and protect their reputation as an employer.

What is included

• Career assessment: clarifying strengths, experience and realistic career goals
• A professional application package: resume, cover letter and supporting documents
• A LinkedIn profile that makes the person visible to recruiters
• Interview coaching: preparing, practicing and negotiating pay
• Coordination with the regional employment office (RAV) and the unemployment fund: registration, requirements and appointment prep
• One dedicated contact and support throughout the job search

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A strong specialist who is new to leading people? We help you choose the right person and support their move into leadership on the job. You can book each option separately.

Selection

• A summary of the requirements and success criteria for the leadership role
• A structured interview and a case exercise drawn from everyday leadership
• A hiring recommendation and individual development feedback
• Optional: an additional potential and personality assessment, such as Hogan, or a 360° feedback

Leadership program

• Two full-day workshops: leadership style, understanding the role and making the switch; delegating, assigning work and giving feedback; working effectively and staying healthy as a team
• Practice assignments built on real situations from participants' own leadership work
• A personal development plan and practical leadership routines
• Two 60-minute online check-ins per person for case work and follow-through

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We analyze absences and train managers to recognize and deal with strain.

What is included

• An absence overview built from existing, aggregated figures for an agreed area
• Half-day leadership training: recognizing strain, discussing it with empathy and agreeing on next steps
• Concrete starting points across workload, priorities, autonomy and recovery
• A conversation guide plus two or three agreed measures, each with an owner
• A follow-up measurement of the agreed metrics after six months

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Together with you, we plan the rollout of new software, structures or processes and bring your team on board.

What is included

• An assessment: expectations, prerequisites and obstacles to implementation
• Impact on tasks and collaboration; understanding reservations and the support people need
• A full-day workshop on your own initiative: planning involvement, communication and enablement
• An action plan with owners, next steps and measurable progress
• Concrete work routines that support the new behavior day to day

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We turn your priorities into a working plan and support you through implementation.

What is included

• A half-day kickoff workshop: narrowing down the problem and clarifying goals and priorities
• A 90-day plan with owners, milestones and a few well-chosen metrics
• Six 60-minute online check-ins every two weeks to review progress and agree on next steps
• Preparing decisions, clarifying dependencies and working through obstacles
• A final review in the last check-in and a plan for carrying on independently

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The HR audit is a structured review of your HR: employment contracts, payroll, social insurance, personnel files and day-to-day processes. You learn what works well, where the risks are and what to fix first.

What is included

• Employment contracts, amendments and policies checked against the Swiss Code of Obligations, the Employment Act and any applicable collective agreement
• Payroll spot checks: contribution rates, withholding tax, allowances, expenses and pay types
• Filings with the compensation fund, pension fund and accident insurer reconciled with your actual headcount
• Personnel files reviewed for completeness, retention periods, access rights and data storage under the Data Protection Act
• A process review across the employee lifecycle: onboarding, absences and accident reports, reference letters and offboarding
• A report that lists each finding with a risk rating and a recommended action, ranked by urgency

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We compare the pay in your company with current Swiss market data and benchmark every role by region and industry. A good fit for companies heading into a pay review, wanting to keep key people or setting a realistic salary for a new hire.

What is included

• An inventory of your roles: responsibilities, scope, workload and experience as the basis for a fair comparison
• A pay range for each role, with low, median and high values for your canton and industry
• A one-page overview of every role reviewed, ranked by how urgently it needs attention
• A look at your pay structure: gaps between levels and any signs of unequal pay between women and men
• The cost of adjustments: what a correction means per role and per year
• A written report and a debrief with management, including talking points for conversations with employees

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AI in the workplace helps your company adopt AI step by step, in a way that is useful, safe and cost-effective: an honest assessment, the right use cases and hands-on practice with your team on real tasks.

What is included

• Assessment: we review your data, processes, tools, know-how and legal situation and show you clearly where you stand.
• Use cases: we collect and rate concrete opportunities in HR and administration by benefit, effort and feasibility.
• 90-day plan: a written roadmap with priorities, owners and a realistic timeline.
• Team program: two full-day workshops on your team's actual work, plus one or two pilots.
• Data protection and ground rules: clear agreements on data, collaboration and how to handle AI output.
• Training and support: your team uses the tools with confidence day to day, and we can support the rollout if you wish.

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We support leaders through one-on-one coaching and resolve conflicts within teams or between managers and employees as neutral outside professionals: confidential one-on-ones, facilitated discussions and binding agreements at the end.

What is included

• One-on-one coaching for leaders: leadership questions, difficult conversations and decisions, confidential and as needed
• A clear brief with management: goal, participants, roles and boundaries, confirmed in writing
• Private one-on-one conversations so everyone can share their side without an audience
• Facilitation by an impartial outsider, with agreed ground rules for speaking time, tone and conduct
• A written summary of concrete agreements: who does what by when, in plain language that works day to day
• A check-in after four to six weeks to see whether the agreements are holding

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Half a day for your leadership team: leading with AI, leading through change and uncertainty, psychological safety, ownership and distributed teams.

What is included

• Includes a detailed prep call, and we adapt the content to your specific challenges.
• Optional: three 90-minute online check-ins over three months, preparation included.

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A one-on-one session on a specific change you want to make: we look at habits and obstacles, then work out and test the right steps.

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A 30-minute online talk.

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We'll talk through your situation, your goals and what you'd like to hand off, then figure out together which service fits.

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Get feedback on your application from people who recruit for a living.

What is included

• Review of your resume and cover letter
• A recruiter's assessment of how your documents read, their structure, and any gaps
• Written feedback marked directly in your documents
• A 30-minute session to discuss the key points

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A resume and cover letter, ready to send.

What is included

• A resume written from scratch for the Swiss job market and applicant tracking systems
• One cover letter for the role you want
• Files in Word and PDF formats
• One round of revisions

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Build a strong application with a resume, LinkedIn profile, and practical help using AI.

What is included

• A strategy session focused on your goals and target roles
• A new or fully revised resume written for the Swiss job market
• A stronger LinkedIn profile
• AI templates and guidance for your own application

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Build confidence for your next interview with 120 minutes of practice.

What is included

• Preparation for the specific role you're applying for
• Practice with common and tough questions, including salary expectations
• Mock interview with honest feedback
• Notes with your strongest answers

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Plan how to ask for a higher salary in a 60-minute session.

What is included

• A realistic salary target for your role
• A clear case for the salary you want
• Ways to open the conversation, state your request, and respond to objections
• A written summary after your session

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Understand where you are in your career and what comes next.

What is included

• Two 60-minute sessions with an HR professional
• A review of your experience, strengths, interests, and values
• A written assessment
• Practical next steps