Payroll software & HR tools
Choosing and setting up payroll software in Switzerland
Payroll software has to match the way your Swiss entity actually pays people. clever hr takes companies with 20 to 100 employees in Switzerland through the whole process: we analyse what you need, compare the systems on the market and handle implementation and training. Before electronic Swissdec filing, we check the exact product version against the current official certification list. Price on request: we estimate the effort after a short conversation and send you a written offer with a fixed fee before anything starts.
Scope
Scope.
A full record of your wage types, allowances, expense rules and part-time employment levels, each expressed as a percentage of a full-time role, so the shortlist is built around how you pay people today
A check of the interfaces to accounting, time tracking and e-banking, together with the reports and analyses you need to produce
A comparison of swissdec-certified solutions with the annual cost of each and a reasoned recommendation
Verified transfer of master data, payroll accounts and year-to-date figures, reconciled against your previous system
Configuration of wage types, social insurance and withholding tax rates for employees taxed at source, plus ELM filing, the swissdec channel that sends salary data electronically to the AHV compensation office for social insurance and to the cantonal tax authority
Training on your own live payroll data and a short written guide to the monthly payroll run
How it works
What to expect.
- First conversation: we go through your headcount, how payroll runs today and what the new system has to handle
- Needs analysis: we record wage types, interfaces and special cases and put the requirements in writing
- Market comparison: you receive a shortlist of two to three swissdec-certified solutions with costs and our recommendation
- Implementation: we configure the system, migrate your payroll data and reconcile it against the final payroll run in your previous system
- Handover: we train your team, document the processes and stay with you for the first live payroll run
Your fee or offer
Price on request
We estimate the effort after a short conversation. You receive a written offer with a fixed fee before we start.
All fees exclude VAT.
Talk to us about thisWho it is for: For companies looking for new payroll or HR software, or wanting to get more out of their current solution.
Outcome
What changes for you.
You run payroll on software that maps your wage types correctly and whose specific product version is checked against the official Swissdec list before electronic filing. Your data has been migrated and checked, the processes are documented and your team runs the monthly payroll itself. If you prefer to hand the payroll runs over afterwards, we take them on as a subscription.
Frequently asked questions
Payroll software & HR tools in brief.
What does the selection and setup of payroll software cost?
Price on request. We estimate the effort after a short conversation covering your headcount, your wage types and the interfaces you need. You then receive a written offer with a fixed fee, so you know what the project costs before it starts.
We already run a payroll system at group level. Can we keep it for Switzerland?
Often yes, at least in part. Swiss salary data goes to the AHV compensation office, the accident and sickness insurers, the occupational pension fund and the cantonal tax authority. We check the exact version of your group system against the current official Swissdec list before electronic filing. If that version is not listed for the required reporting standard, a suitable Swiss payroll product version handles the local calculation and reporting and feeds the figures back into your group consolidation.
How does the implementation work and what happens to our payroll data?
We move your master data, payroll accounts and year-to-date figures across in a controlled sequence and reconcile them against the final payroll run in your current system. We then configure wage types, social insurance, withholding tax for employees taxed at source and the electronic reporting interfaces, and we stay with you for the first live payroll run. For 20 to 100 employees an implementation usually takes four to eight weeks.
Can clever hr run the payroll once the new system is live?
Yes. On request we take over your monthly payroll runs as a subscription, in the same system and with the same point of contact. Payroll is charged at a base fee of CHF 250 per month plus CHF 25 to 40 per employee, depending on complexity, and year-end work is included.
Further reading
30 minutes on your HR.
Book an intro callNo obligation, with the scope and price agreed before work starts.