HR administration
Outsource HR administration, stay in control.
clever hr runs the day-to-day HR administration for your Swiss entity: employment contracts, the Swiss reference letters every employee is entitled to by law, joiners and leavers, employee records and absences. Every decision about your people stays with you, and the paperwork behind it gets done properly and on time. Swiss employment law comes with its own filings and deadlines, and we know which ones apply to your company. Prices are published: CHF 250 a month plus CHF 25 to 55 per employee.
Scope
Scope.
Employment contracts, amendments and termination letters, drafted properly and kept up to date
Swiss reference letters and interim references, which every employee is entitled to by law, written fairly and with care
Joiners and leavers, from the social insurance registrations each hire and departure requires through to the onboarding paperwork
Employee records and changes kept up to date, with holidays and absences logged where you can see them
Day-to-day HR questions from your employees and managers, answered in English or German
An optional hotline for the quick questions that come up during the week
How it works
What to expect.
- A short first conversation: we go through the tasks you want to hand over and how you work today
- Handover: we take over your employee records in one go and check that everything recorded so far is correct
- Set-up: we agree what you send us, how you send it and when
- Day-to-day running: you tell us what changes, we do the work and the filings and keep you informed
- You decide: hiring, salaries and departures stay your call throughout
Your fee or offer
CHF 250/month base fee + CHF 25 to 55 per employee/month
The per-employee rate depends on complexity and is agreed transparently before we start. Individual assignments without a subscription: CHF 140/hour. Combined with payroll you receive a 7.5% bundle discount.
All fees exclude VAT.
Talk to us about thisWho it is for: For companies whose HR admin gets squeezed in around other work and keeps piling up, and who want a reliable partner to take it on.
Outcome
What changes for you.
The recurring HR work that is easy to get wrong sits with a specialist, and your team gets that time back for the business. Contracts, reference letters and filings are done correctly and on schedule, and your data stays in order and protected under the revised Swiss Federal Act on Data Protection (revFADP), the Swiss data protection law, which follows the GDPR closely in what it requires. You keep full oversight of your team in Switzerland without carrying an HR role on your own payroll.
Frequently asked questions
HR administration in brief.
What does HR administration cost?
CHF 250 per month as a base fee plus CHF 25 to 55 per employee per month, depending on the complexity of your organisation. One-off assignments without a subscription cost CHF 140 per hour. Take payroll as well and you receive a 7.5% bundle discount. We agree the complexity level before we start, and these standard rates are published on this site.
How does Swiss employment law compare with what we know at home?
Swiss employment contracts tend to be short, and much of what governs the relationship sits outside them. Notice periods and probation come from the Swiss Code of Obligations, the federal statute covering employment. A collective labour agreement (Gesamtarbeitsvertrag, or GAV) sets minimum terms where one applies to your industry. Annual leave follows the Code of Obligations, and public holidays follow cantonal rules. Every employee also has to be registered with an AHV compensation office, the body that collects contributions to the Swiss state pension and social insurance system. We draft contracts that meet these requirements and keep every employee's file complete.
Who makes the decisions about people?
You do. Hiring, salaries and departures stay with your management. You make the call and tell us. We prepare the documents, handle the administration and record each step, so your head office abroad can see what happened and when. We report and correspond in English as a matter of course.
We have no HR person in Switzerland. Does that work?
Yes. Many of our clients run a Swiss entity with a handful of employees and no local HR function. We become the point of contact for your team, answer their questions in English or German and deal with the authorities and insurers on your behalf. Getting started usually takes a few days: we take on your employee records, check that they are complete and agree who reports what.
Further reading
30 minutes on your HR.
Book an intro callNo obligation, with the scope and price agreed before work starts.